Job Summary
The Projects Specialist acts as the central operational hub for First Leadership, coordinating the execution of consulting projects across a diverse portfolio. This role is responsible for the daily "gears" of project delivery—ensuring timelines are met, data is collected, and professional standards are maintained.
The specialist supports experts across six core service lines: Business Administration, Industrial Consulting, Electrical Engineering, Com & IT, Real Estate Evaluation, and Quality & Compliance. This position is ideal for a highly organized, "Swiss Army Knife" professional who thrives on variety and process discipline.
Key Responsibilities
1. Cross-Sector Project Coordination
- Track & Monitor: Maintain project schedules and task lists within the First Leadership Odoo ERP, ensuring all milestones across various service lines remain on track.
- Resource Alignment: Coordinate between specialized consultants (e.g., Engineers or Evaluators) to ensure project dependencies are managed and bottlenecks are escalated to the Project Manager.
- Status Reporting: Prepare weekly "Client-Ready" progress reports and internal dashboards to visualize project health.
2. Multi-Vertical Data Gathering & Liaison
- Information Collection: Serve as the primary point of contact for clients to gather technical requirements, site data, and documentation (e.g., property deeds for Real Estate Evaluation or technical specs for IT/Engineering).
- Site Support: Support consultants during site visits for data collection, physical verification, and photography as required by the project scope.
- Communication: Manage agendas and document detailed "Minutes of Meeting" (MoM) for all stakeholder engagements.
3. Quality Control & Compliance Support
- Standardization: Ensure all project deliverables—from feasibility studies to electrical schematics—adhere to the First Leadership brand identity (layout, font, and tone).
- Regulatory Alignment: Assist in verifying that deliverables comply with relevant Saudi Arabian standards, including Taqeem (for Real Estate), ZATCA (for Digital/Finance), and ISO (for Quality).
- Archive Management: Maintain a rigorous version control system for project documents and systematically archive all files upon project completion.
4. Administrative & Financial Coordination
- Expense Tracking: Monitor project-related expenses and assist in verifying billable hours for accurate client invoicing.
- Government Portals: Assist in navigating Saudi government platforms (e.g., Balady, Etimad, or Muqeem) to support project requirements.
Qualifications
- Education: Bachelor’s degree in Business Administration, Industrial Engineering, Project Management, or a related field.
- Experience: 1–3 years in project coordination or specialized administration. (Previous experience in a consulting firm is a major advantage).
- Digital Proficiency: Advanced skills in Microsoft Excel and experience with ERP systems (direct experience with Odoo is highly preferred).
- Bilingual Mastery: Professional fluency in both Arabic and English (written and spoken) is mandatory.
- Certifications: CAPM (Certified Associate in Project Management) or progress toward a PMP is a plus.
Key Skills
- Mental Agility: The ability to switch context quickly between a technical IT project and a physical Industrial/Engineering project.
- Proactive Coordination: A "follow-up" mindset—ensuring people provide what is needed before a deadline is missed.
- Exceptional Organization: Disciplined management of multiple priorities without compromising the quality of the "First Leadership" output.
- Attention to Detail: Zero tolerance for formatting errors or data inaccuracies in client-facing documents.